Making a Claim

Your project completion and claim submission date is within your current Letter of offer.  Please bear this date in mind with respect to cashflow.

Applicants should refer to the Applicant guidance to make sure they are aware of what is required for the claim stage –  Applicant Guidance – Digital Transformation Flexible Fund (dtff.co.uk)

Stage 6: Making a Claim

  • Grant Aid shall be paid in arrears on receipt of a properly completed official claim form which you can download below.
  • No other types of claim form will be accepted.
  • Applicants will need to provide the DTFF Operations Team with certified copies of the evidence i.e., invoices aligning with supplier(s) as detailed in the signed Letter of Offer, and copies of Business Bank statements showing the expenditure (retaining all original documentation as agreed in the Funding Agreement). Payment Transaction receipts cannot be accepted.


    Important:
  • If suppliers are paid using a credit card, a certified credit card statement will be required, showing payment to the supplier, plus a certified redacted business bank statement showing full payment to the credit provider.
  • Suppliers cannot be paid in cash or cheque. Only electronic payments will be accepted.
  • The DTFF team will validate all the documentary evidence and issue payment to an agreed payment method (via electronic BACs payment).
    • There will be no increase in the DTFF funds awarded if the project costs increase.
    • The grant payable will not exceed the value confirmed in your Letter of Offer and in all circumstances is an amount (not exceeding £20,000 ex VAT)  at a rate of 70% of vouched and approved expenditure.
    • The grant will only be payable against projects with total vouched and approved project expenditure greater than or equal to £7,142.86 ex VAT.
  • Payment will only be made for evidenced eligible expenditure as per your signed Letter of Offer.
  • If DTFF suspects fraud has been committed, the application will be deemed ineligible, and the funding award will be cancelled.
  • Payment will only be awarded for relevant expenditure incurred after the Letter of Offer issue date. You cannot claim for costs incurred on your project prior to this date.
  • Payment will not be issued for any expenditure related to suppliers not listed in Annex B, the certified quotations, or the signed Letter of Offer.
  • There shall be no obligation on the DTFF Operations Team to make payment in respect of claims which are received after the agreed date for submission of the Claim Form.
  • Any assets purchased with grant funding will need to be recorded on the claims form asset register.

Your local Council will contact you directly to register you as a supplier on their finance system to enable BACS payment.